The eBoard, 2mm Notices
The eBoard provides a rapid method of distributing information to members about events, products and other items likely to be of interest to members.
It will only send a few messages, perhaps at most one a week, and possibly less than one a month. You also get an automatic monthly message about your password for the list. You can turn this option off via the website (URL below).
The eBoard is not a discussion forum; email traffic is controlled (every message is approved by the moderation team). Replies are sent to the originator of the message. If you are seeking an email discussion area, then we suggest the Virtual Area Group.
Sign-up
Signing up for the list is by one of two methods:
- When joining, or renewing your membership, we allow members to opt-in
(and opt-out) of receiving announcement emails. If you elect to opt-in,
your address is added to the email system, and you'll receive an automatic
message telling you about the service.
- By visiting the webpage, http://lists.2mm.org.uk/mailman/listinfo/2mm_notices , and completing the sign-up screen. Please note, that if you don't tell us your real name and membership number, we cannot add you to the system.
You can leave the system at any time; either via web interface, or by sending an unsubscription instruction (details emailed to you on joining). If leaving, we would like to know why, and need to record your decision on the master membership file; otherwise it is possible that we will accidentally automatically re-enrol you after the annual membership renewals.
Sending an announcement to the membership
If you have a message (see permitted content below) you wish to broadcast to the membership, send it to the list email address (see note on addresses). It is your email address which appears on the message as the sender (see note on privacy).
Once sent, you should receive an automatic acknowledgement, indicating that your message is awaiting approval from the list moderators. The moderators will check the message, and if permitted, it is then sent to the list members.
If you don't get this acknowledgement within a few hours (it's usually minutes), then something has gone wrong (most likely being your message has been automatically thrown away because your email address doesn't match the ones held on the system); contact the moderators to find out.
If there are replies to your message from members, they will be sent to you alone.
Permitted Content
The description of permitted and not-permitted content will evolve; this is the current (December 2006) list:
- Specific events organised by Local Area Groups or individual members such as workshops, tutorials, meetings with invited guest speakers
- Exhibitions with a 2MM presence such as the Association stand or a 2MM scale layout
- Requests for help at exhibitions on Association stand or layouts
- Proposed new products sponsored by members or Local Area Groups
- Proposed new Local Area Group
- Member's sales of 2MM scale models, kits, tools, materials or books
- Notice of other events likely to be of interest to 2MM modellers
- Surveys (originated or approved by the committee only)
Not Permitted Material
- Trade advertising
- Notice of regular LAG meetings
- Items not specifically related to 2MM scale or not likely to be of special interest to 2MM modellers
The moderators
The current moderation team are: Nigel Cliffe (list admin), Geoff Jones.
Note on Addresses for the list
The email sent on joining the list has all the email addresses to send messages. These are also repeated on the list webpage.
Messages sent to the email list will have your email address as the
sender. Potentially this can go to 700 members of the Association.
We don't think this will result in you getting a sudden deluge of spam,
but if you are extremely cautious and carefully maintaining a private
email address with very limited circulation, you might consider whether
you want a second email address for more public use.
Most ISPs will let you create additional addresses. Those using Yahoo!
(eg. BT Internet packages) can create "disposable" email aliases
for such use. Alternatively, you can sign up for one of several free
email services, such as Yahoo!, MSN-Mail and GoogleMail.
If really stuck, or concerned, contact the list moderators, or the webmaster,
and we'll see what can be done.
